Tools I use to run my business (and life)

Last updated: February 2025

• Productivity
• Collaboration
• Business stuff
• Design & Website
• Hardware

Productivity

• Notion is my “digital brain” and I probably couldn’t live without it at this point.

I also use Notion as my CRM tool for DailyDesign.

• Raycast, a better version of Apple’s Spotlight search.
• Todoist to quickly capture tasks on my laptop and phone, and keep them in a simple to-do list.
• LanguageTool, a writing assistant that checks spelling and grammar.

It’s an open-source alternative to Grammarly, created by a German company. The premium plan is way cheaper than Grammarly’s while having all the same features (and an even cleaner user interface in my opinion).

• Toggl Track to track my time spent on tasks.
• Zapier for automatically syncing my Toggl time entries to my Google Calendar.
• Google Workspace for most basic functionalities of my digital life. (Google > Microsoft)
• Gmail
• Calendar
• Drive for storing personal files and all of my clients’ design files
• Docs & Sheets (I hate Microsoft Word so much that I even wrote my Bachelor’s thesis in Google Docs)
• Meet for video calls with clients
• tldv.io to record Google Meet calls → I switched to Granola.ai for transcribing meetings

Collaboration

• Slack for communicating with clients and team members.
• Cal.com for scheduling meetings.
• Loom to record short and easily shareable screen recordings with commentary. I use it a lot to walk clients through updates on their design tasks.

Business stuff

• SevDesk for accounting. It’s my “single source of truth” for revenue and profit numbers.
• ManyRequests is what the DailyDesign client portal runs on. → I replaced ManyRequests. For project management with clients, I now simply use a shared kanban board in Notion (or whatever PM tool the client prefers).
• Stripe for payment processing.
• Senja.io to collect, manage and share customer testimonials. Senja also makes it easy to collect video testimonials.

Design & Website

• Figma to design anything from websites and app interfaces to social media graphics.
• Photoshop & Lightroom to create or edit graphics and images.
• Pitch.com to create presentations.
• Super.so to create this website you’re on right now. Super is a website builder that runs on Notion. It simply hooks up to my Notion account and lets me share any of my pages – with proper SEO and great load times.
• Webflow to build and host most websites, including DailyDesign.io
• United Domains; where I’ve registered most of my domains, including flogoertzen.com. I can’t recommend it though. I plan on switching to another domain registrar and host; just didn’t take the time yet to make the switch.

Hardware

• MacBook Pro M1
• portable monitor as my 2nd screen (Amazon link)

It plugs into my MacBook via USB-C and doesn’t need separate power supply. It’s pretty light, so easy to carry around. I put it on this tablet stand.

• cheap ergonomic mouse (Amazon link)

Have been using this since 2020. Took a couple of weeks to get used to it, but then it’s great and I’ve never had issues with my wrists ever since. Also, it’s extremely durable for the price; survived a 3 meter drop on concrete and still going strong!

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